Personal Data & Rights
As a valued site member, your right to personal information is paramount. This right ensures that you have full control over your own data. It's your prerogative to decide who has access to your information, when, and for what reasons. This isn't just about privacy, it's about respect and dignity. Your personal information is an extension of you, your digital fingerprint. Just as your physical self deserves protection and respect, so does your digital self. So, always remember, your personal information is your own. Assert your right to govern it.
Your Rights
Exercising Your Rights
If you would like to submit a request, you may: Initiate a request by completing our online form here.Email us at KDTDataPrivacy@kasidriveandtours.co.za
– Only you or a person you authorize to act on your behalf may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child. To authorize another person to make a verifiable request on your behalf, you must provide that person with written permission clearly describing their authority to make a request on your behalf. That individual must also be able to verify their identity with us and provide us with their authority to act on your behalf. An individual to whom you have provided Power of Attorney of the South African Law may also make a request on your behalf.
– In order to verify your identity, we will collect your:
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Name
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Surname
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Email
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Phone Number
– We will use this information to verify your identity using reasonable methods in order to process your rights These methods may include matching information you provided to us with information already maintained by us or through the use of a third- party identity verification service.
– We will use the information you provide to verify your identity and to respond to your rights request and for no other purpose.
– We cannot respond to your request or provide you with personal information if we are not able to verify your identity or authority to make the request or confirm the personal information relates to you.
– You are not required to have a Member account with us to make a verifiable request.
You have the following rights, which you can generally exercise free of charge:
Access
The right to be provided with a copy of your personal data. You may have the right to know certain information about our collection, use, and disclosure of your personal information for the 12 months preceding the date of your request. You may also have the right to request that we provide you with specific pieces of your personal information.
Rectification
The right to require us to correct any mistakes in your personal data
Erasure (also known as the right to be forgotten)
The right to require us to delete your personal data—in certain situations. Personal Data to be deleted , will only be data captured in your Member Area/Account. Please note that we have no control on data captured on our suppliers, service providers or affiliate partners' websites or to third party websites
Restriction of processing
The right to require us to restrict processing of your personal data in certain circumstances, eg if you contest the accuracy of the data
Data portability
The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations
To object
The right to object: at any time to your personal data being processed for direct marketing (including profiling);in certain other situations to our continued processing of your personal data, eg processing carried out for the purpose of our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims
Not to be subject to automated individual decision making
The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you
The right to withdraw consent
If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time. Withdrawing consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn.
If you would like to exercise any of those rights, please email us on contacts listed above with details of which right you would like to Please note that we reserve the right to ask for identification, for security and verification purposes, before dealing with a request. You can also submit the below form to us.
Disclaimer – Protection of Personal Information – PoPI Act Kasi Drive and Tours Pty Ltd with Registration Number: 2020/769183/07 would like to welcome you to its website. By viewing this website you hereby acknowledge that you have read and accept the following Protection of Personal Information (POPI) disclaimer. Kasi Drive and Tours shall take all reasonable measures to protect the personal information of users and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Promotion of Access to Information Act, Act 2 of 2000 (“PAIA”) and the Protection of Personal Information Act, Act 4 of 2013 (“POPI”). The PAIA and POPI Acts are available online at www.gov.za/documents/acts. As per the PoPI Act personal information refers to information that identifies or relates specifically to you as a person or data subject, for example, your name, age, gender, identity number, residential address and your email address. A definition of personal information can be found in the Kasi Drive and Tours Privacy policy. The Collection of Personal Information Kasi Drive and Tours collects Personal information primarily for the following purposes: •Employee and Contractor Information oTo Remunerate the person; oTo comply with laws authorising or requiring such processing, including (but not limited to) the Basic Conditions of Employment Act 75 of 1997; the Labour Relations Act 66 of 1995; the Employment Equity Act 55 of 1998; the Occupational Health and Safety Act 85 of 1993, the Income Tax Act 58 of 1962 and the VAT Act 89 of 1991; oTo Admit the person to the Pension Fund and/or Medical Aid providers, if applicable; oTo conduct criminal, credit, employment reference and other related reference checks; oTo provide value added services such as human resource administration, training, performance reviews, talent management and other reasons related to the management of employees and/or contractors •Customer Information oTo render customer travel- related services and administration of customer accounts; oTo conduct criminal, credit, reference and other related reference checks oTo authenticate the customer; oTo provide the customer with information which Kasi Drive and Tours believes may be of interest to the customer, such as information relating to public awareness campaigns and matters of general public interest in which Kasi Drive and Tours is involved or has decided to lend its support to. •Supplier and Third-Party Contractor / Service Provider /Affiliate Partner Information oTo secure the products and services of the supplier / service provider /Affiliate Partner or contractor as part of Kasi Drive and Tours’s product and service offering; oTo manage the Kasi Drive and Tours supply chain and relationship with the supplier and/or contractor for any purposes required by law by virtue of the relationship between the supplier/ Affiliate Partner and Kasi Drive and Tours oTo render services relating to the administration of supplier / service provider or contractor accounts; oTo provide the supplier / service provider/ Affiliate Partner or contractor with information which Kasi Drive and Tours believes may be of interest, such as information relating to public awareness campaigns and matters of general public interest in which Kasi Drive and Tours is involved or has decided to lend its support to. •Children / Minor Information oTo obtain details of a minor / child partaking in a trip/ tour/ activity or amusement event in the Kasi Drive and Tours; oTo obtain details of a minor / child who is partaking in a trip/ tour/ activity or amusement event in the above competition, either in his/her individual capacity or as part of a travel group; oTo obtain the written consent of the parent / legal guardian of the child must be obtained before confirming/or transferring the child’s details Sources of Personal Information Personal information may be collected from the following sources: •Directly from the person when he / she applies for any Kasi Drive and Tours related employment, provide services to Kasi Drive and Tours, submit forms requests or transactions, use our websites, APP’s, or make use of any of the Kasi Drive and Tours services; •From public registers, credit bureaus and law enforcement agencies and any other organisation from which Kasi Drive and Tours may acquire your information; •From people and entities employed by Kasi Drive and Tours to provide services to Kasi Drive and Tours which may be legally entitled to provide Kasi Drive and Tours with personal information. The Storage of Personal Information All personal information collected by Kasi Drive and Tours will be stored as follows: •In a secure and safe manner according to strict information security principles with safeguards to ensure its privacy and confidentiality; •For no longer than is necessary to achieve the purpose for which it was collected unless further retention is oRequired by law or contractual obligation; oOtherwise reasonably required by Kasi Drive and Tours for lawful purposes related to its functions and activities; oRetained further with the person’s consent oAfter which the information will be de-identified and disposed of as per the Kasi Drive and Tours Control of Records policy. Sharing of Personal Information Any information supplied to Kasi Drive and Tours will be treated as confidential and Kasi Drive and Tours will not disclose information unless legally permitted thereto. We will only share data with a Third Party / Supplier or Affiliate Partner if we have your explicit consent, are legally obliged thereto or for any of the purposes set out below. By providing the personal information, the data subject agrees that Kasi Drive and Tours may transfer the information to the following people and organisations in pursuit of the data processing purposes set out in our Privacy Policy: 1.To the divisions and entities in the Kasi Drive and Tours Group, including directors, employees, contractors, agents, auditors, legal and other professional advisors who are authorised to process this information; 2.To financial and government organisations who may request information from Kasi Drive and Tours, in which case the data subject will be notified in advance; the provision of such information, including banks, governmental, judicial, regulatory and law enforcement bodies including the South African Revenue services and the National Credit Regulator; 3.To persons employed by Kasi Drive and Tours to provide services on our behalf and that adhere to principles similar to Kasi Drive and Tours regarding the treatment of personal information; 4.To any person to whom Kasi Drive and Tours cede, delegate, transfer or assign any of our rights or obligations pertaining to products and/or services provided to the person or contracts concluded with the person; 5.To any person who acts as legal guardian, executor of an estate, curator or in a similar capacity; 6.To any person or persons who may be permitted by applicable law or that you may consent to, including persons or entities who may request such information to evaluate the credit worthiness of the person. 7.Customers privacy is important to us, and we undertake to not use or share your personal information unless for business purposes. Your personal information from or shared with our affiliates and/or business partners will be utilized in order to improve the products, services and offerings provided to you by ourselves. Business partners and affiliates who are involved in the delivery of products, services or assisting us how we improve our offerings to the customer, have agreements in place to ensure that they comply with these privacy terms. Your Rights regarding your Personal Information A data subject (employee, contractor, supplier and/or customer) has the following rights to his / her personal information collected, processed, and stored by Kasi Drive and Tours: •Right of access to and the right to rectify or update the personal information collected; •The right to object at any time to the processing of the personal information in which event the consequences of the objection will be explained to the data subject. •The right to request Kasi Drive and Tours to no longer process the personal information of the data subject should the information not be required for further processing or by law. General Conditions pertaining to Personal Information Kasi Drive and Tours accepts no liability whatsoever for any loss, damage (whether direct, indirect, special, or consequential) and/or expenses of any nature whatsoever which may arise as a result of, or which may be attributable directly or indirectly from information made available on these pages or links, or actions or transaction resulting therefrom. The Laws of the Republic of South Africa will govern all terms and conditions of any products and services contained in these pages. Should you request products or services through the Kasi Drive and Tours Website you hereby consent and submit to the jurisdiction of the South African courts in regard to all proceedings, actions, applications or the like instituted by each party against the other, and in any way arising from any stated terms and conditions.
DETAIL ON HOW TO MAKE A REQUEST FOR ACCESS – SECTION 51(e)
• The requester must complete Form 2 and submit this form together with a request fee, to the information officer of the private body.
• The form must be submitted to the information officer of the private body at his/her address, fax number, or electronic mail address.
• The form must:
Provide sufficient particulars to enable the information officer of the private body to identify the record/s requested and to identify the requester,
Indicate which form of access is required,
Specify a postal address or fax number of the requester in the Republic,
Identify the right that the requester is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right,
If in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner,
If the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the information officer of the private body.
Fees payable by requester
The applicable fees are available on Form 3.
All enquiries must be addressed to the information officer. Download physical form here for form above
GUIDE IN TERMS OF SECTION 10 OF THE ACT (Section 51(1) (b) of the Act) In terms of Section 10 of the Act, a guide will be compiled by the South African Human Rights Commission containing such information as may be required by a person who wishes to exercise any right contemplated in the Act. The guide will be made available in all official languages by the SAHRC and is obtainable from the SAHRC. Contact details of the South African Human Rights Commission are as follows: PAIA Unit: The Research and Documentation Department Private Bag 2700 HOUGHTON 2041 Telephone: +27 11 877 3642 Fax: +27 11 403 0668 Website: www.sahrc.org.za E-mail: dmalesa@sahrc.org.za
NOTICE(S) IN TERMS OF SECTION 52(2) OF THE ACT (Section 51(1) (c) of the Act) At this stage no notice(s) has / have been published. INFORMATION / DOCUMENTS AVAILABLE IN ACCORDANCE WITH OTHER LEGISLATION (Section 51(1) (d) of the Act) Kasi Drive and Tours (Pty) Ltd Group keeps information / documents in accordance with the following legislation (please note that this is not an exhaustive list): Labour Relations Act 66 of 1995 Employment Equity Act 55 of 1998 Basic Conditions of Employment Act 75 of 1997 Compensation of Occupational Injuries and Disease Act 130 of 1993 Companies Act 61 of 1973 Unemployment Insurance Act 63 of 2001 Value Added Tax Act 89 of 1991 Income Tax Act 58 of 1962 Skills Development Act 9 of 1999 Financial Advisory and Intermediary Services Act 37 of 2002 Stock Exchanges Control Act 1985 Financial markets Control Act 1989 DOCUMENTS / INFORMATION HELD BY KASI DRIVE AND TOURS (PTY) LTD IN TERMS OF THE ACT (Section 51(1)(e) of the Act) Kasi Drive and Tours (Pty) Ltd Group holds the information / documents listed herein below: COMPANIES ACT RECORDS Documents of incorporation Memorandum and Articles of Association Minutes of Board of Directors meetings Records relating to the appointment of directors/ auditor/ secretary/ public officer and other officers Share Register and other statutory registers FINANCIAL RECORDS Annual Financial Statements Tax Returns Accounting Records Banking Records Bank Statements Paid Cheques Electronic banking records Asset Register Rental Agreements Invoices INCOME TAX RECORDS PAYE Records Documents issued to employees for income tax purposes Records of payments made to SARS on behalf of employees All other statutory compliances: VAT Regional Services Levies Skills Development Levies UIF Workmen’s Compensation PERSONNEL DOCUMENTS AND RECORDS Employment contracts Medical Aid records Pension Fund records Disciplinary records Salary records SETA records Disciplinary code Leave records Training records Training Manuals
DISPUTES
You have the right at any time to rectify the Personal Information collected, object to the processing of Personal Information (subject to legislation) and to lodge a complaint at the Information Regulator with contact details.
New Clients:
Notification to the Data subject when supplying Personal Information (as requested in terms of Section 18 of POPI)
The data subject(client/consumer) must take note of the following fact when supplying personal information to the responsible party(supplier) or authorised agent during the course of the relationship between the parties:
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All the information supplied by the data subject will be recorded and processed regardless of form or medium in which the information was supplied.
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The responsible party’s name and address:
Please refer to the contact details of the relevant Travel consultant you are transacting with here: https://www.kasidriveandtours.co.za/contact-2 -
The Personal Information is collected for the following purpose:
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To provide our Services to you, to communicate with you about your use of our Services and for other customer service purposes;
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To provide information that you have requested to receive from us in response to your opt-in requests;
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To provide our Services at the request of our Clients;
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To administer Events;
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To improve our Sites and Services by providing personalized experiences, location customization, personalized help, and instructions;
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For marketing and advertising purposes; for example, we may use your information to display targeted advertisements to you on our Sites and to assist us in advertising our Services on third party websites;
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To send you email, follow-up questions about your Event or your participation in an Event, news and newsletters, promotions, and/or invitations to visit the Site;
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To better understand how users access and use our Sites and Services, both on an aggregated and individualized basis, and for other research purposes. Clients should note that we may use information we receive or collect regarding Consumers (including without limitation via an Event registration page) in accordance with the terms of this Policy, including in the manner set forth above. Notwithstanding the foregoing, in certain contexts, we collect information on behalf of our Clients subject to contractual requirements that limit our ability to use and transfer your information in ways that are narrower than those in this Policy (e.g., the information be only used as necessary to provide Services to the Client and/or for other specified purposes). In those limited circumstances, your information is subject to those contractual requirements and not to this Policy, subject to enforcement by the applicable Client. If your information is collected on behalf of a third party, it will be evident at the time that you provide such information. This Policy does not cover our Clients’ use of your information outside of our Services. You should contact that party directly to determine if your information is subject to such limitations on uses and to ascertain how the third party will make use of your information.
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The Personal Information supplied is mandatory to enable the company to provide the required services.
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The Personal Information processed by the responsible party may transfer the Personal Information to a third country or International organization. As far as possible the responsible party will transfer information on a secure way to parties that have proper data security measures in place, however due to the nature of travel suppliers the required security might not in place. You hereby authorise the responsible party to transfer your information to third parties that might not have the acceptable data security in place to enable the responsible party to complete the service that is required by you.
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The following consequences will apply if the data subject fails to provide accurate Personal Information:
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The relevant transaction might be cancelled with no or a diminished refund amount
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You might not be allowed to use the services purchased, e.g. Wrong name given for airtickets.
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The data subject has the right at any time to rectify the Personal Information collected, object to the processing of Personal Information (subject to legislation) and to lodge a complaint at the Information Regulator (https://inforegulator.org.za)
Toll Free :0800 017 160
Landline :010 023 5200
enquiries@inforegulator.org.za
8. The responsible party may use the personal information collected from the data subject for purpose of direct marketing of other services/goods from the responsible party. Please indicate “NO” when prompted if you would like to opt out of this option